Film & video crew · 8 / 12 overtime · meal penalties

Crew timecard

Fill it in like a paper timecard: call, meals out and in, and wrap for each day you worked. It takes out unpaid meals, splits each day into straight time, time-and-a-half and double time, converts a day rate to its real hourly base, and flags late meals.

Invoice details

Optional · shows on the printout

Your name

Client / production

Project

Invoice #

Invoice date

Due date

Week total

$0.00

Setup

Week ending

Rate type

Day rate

Rate covers

Hourly rate

Minimum call (hrs)

Overtime & meal rules

1.5× after (hrs)

2× after (hrs)

Round worked time

Day rate is the minimum, even on a short day Track meal penalties

Meal due every (hrs)

Min. meal length (min)

Penalty type

Cap at one penalty hour per day

1st ½ hr late

2nd ½ hr late

Each ½ hr after

Timecard

Enter each time with AM/PM. A time earlier than the one before it counts as after midnight and is marked +1.

Day	Call	1st meal out	1st meal in	2nd meal out	2nd meal in	Wrap	Hours	Pay
Week

Kit fees

Day

Select a day on the timecard to see its breakdown

No times entered for this day yet.

Worked

0.00

hours paid

Payhours

0.00

weighted hours

Base hourly

Meals

0:00

unpaid, deducted

Day timeline

Straight 1.5× 2× Unpaid meal Late meal Meal due

How this day was calculated

How film overtime works

The 8 / 12 structure

Hours 0–8 pay straight time, hours 8–12 pay 1.5×, and every hour past 12 pays 2×. Both thresholds can be changed under Overtime & meal rules.

Payhours

A payhour is an hour weighted by its multiplier. A 12-hour day is 8 + 4×1.5 = 14 payhours. A 14-hour day is 8 + 6 + 2×2 = 18.

Day rate to hourly

Divide the day rate by the payhours it covers, not the clock hours. A 12-hour day covers 14 payhours, so a day rate for 12 is divided by 14. That base rate prices every overtime hour.

Meals

An unpaid meal comes off your worked hours. A paid break, such as an NDB (non-deductible breakfast) or a walking lunch, stays on the clock, so don't enter it as a meal. Each meal you take resets the meal clock. If you work past the due time, the meal is late, and by default you're owed one extra hour of pay at your base hourly rate. Some union agreements instead charge a flat amount for each half hour late.

This is an estimate, not payroll. Union agreements (IATSE, Teamsters, DGA and others) and state law can change the thresholds, meal timing and grace periods, and add sixth/seventh-day premiums, weekly overtime, turnaround penalties and golden time. Check your agreement or deal memo.